Privacy Policy

The International Conference on Residual Stresses (ICRS) is committed to protecting your privacy and handling personal data in a transparent, lawful, and secure manner. This Privacy Policy explains how information is processed when you visit our official portal (icrs-conf.com), in full compliance with the General Data Protection Regulation (EU GDPR) and relevant international data protection laws.

1. Data Controller

The controller responsible for processing personal data on this website is:

International Conference on Residual Stresses (ICRS) Scientific Committee
Official Contact: [email protected]
Website: https://icrs-conf.com

2. Scope & Nature of This Website

This website serves as a central informational and historical archive for the international residual stress research community. It documents past conference editions, awards, committee members, and upcoming events.

What we do NOT collect or process on this domain:

• We do not operate user accounts, logins, or member profile registrations.
• We do not collect or process payments or financial transactions on this website.
• We do not host direct abstract submissions or peer-review management platforms directly on this portal. Individual conference editions (e.g., ICRS 12 in Nancy, ICRS 13 in China) are managed by dedicated local organizing committees and host institutions using their own external registration and submission systems.
• We do not use tracking cookies or run automated commercial mailing lists.

3. Data Processed When Visiting Our Website

A. Server & Network Logs (Hosting & CDN)

Our website is hosted statically and delivered globally using Cloudflare Pages (provided by Cloudflare, Inc., 101 Townsend St, San Francisco, CA 94107, USA). When you access our pages, technical connection information is automatically processed by Cloudflare's edge servers, including:

• IP address of the requesting device
• Date, time, and timezone of access
• Requested URL path and HTTP request method
• HTTP status code and volume of transmitted data
• Browser user-agent, operating system, and referrer URL

Purpose & Legal Basis: Processing this data is technically necessary to route requests, deliver static assets, protect our infrastructure against cyberattacks (e.g., DDoS attacks), and maintain SSL/TLS encryption. The legal basis for this processing is Art. 6(1)(f) GDPR (legitimate interest in ensuring network security, integrity, and reliable website availability).

B. Inquiries via Email

If you contact us voluntarily by email at [email protected] or reach out to committee members, we process your email address, your name, and any information provided in your message.

Purpose & Legal Basis: This information is used solely to answer your questions and manage correspondence related to ICRS. The legal basis is Art. 6(1)(b) GDPR (taking steps at the request of the data subject) or Art. 6(1)(f) GDPR (legitimate interest in answering incoming scientific and organizational inquiries).

4. Cookies & Local Storage

No Tracking Cookies: This website does not use tracking, marketing, advertising, or third-party analytics cookies (such as Google Analytics or Meta Pixel). We respect your privacy by default.

Functional Browser Storage: We only make use of standard browser sessionStorage to record a temporary UI state (specifically, remembering that the mobile navigation swipe hint has been displayed during your current session so it is not shown repeatedly). sessionStorage does not store personal data and is cleared automatically once you close your browser tab. Because no non-essential tracking cookies are used, no cookie consent banner is legally required under the ePrivacy Directive and GDPR.

5. Self-Hosted Typography (No Third-Party Font Requests)

To uphold the highest data protection standards and prevent unnecessary cross-site data sharing, all typography used across this website (including the Inter, Space Grotesk, and Material Symbols Outlined typefaces) is self-hosted locally on our own server infrastructure. When you browse our site, your browser downloads fonts directly from our domain without making requests to external Google servers, ensuring that your IP address is never transmitted to third parties for font delivery.

6. Public Academic Records

As part of the academic mission of ICRS and in the legitimate interest of scholarly transparency (Art. 6(1)(f) GDPR), this website documents the history of the conference series, including the names, institutional affiliations, and distinctions of Scientific Committee members, session chairs, and award laureates. If you are an academic listed on this website and wish to update your biographical details or affiliation, please email [email protected].

7. External Links

Our website contains links to external websites of past and upcoming conference hosts, academic institutions, and scientific publishers. We have no control over the content or privacy practices of these external services. When you click an external link, the privacy policy of that respective external operator applies.

8. Data Retention

Technical connection logs are retained by our hosting provider only for the short period necessary for operational security and are routinely deleted. Email inquiries are retained only for the duration needed to process your request or satisfy archival record-keeping obligations.

9. Your Rights Under the GDPR

Under Chapter III of the GDPR, you have the following rights regarding any personal data processed about you:

• Right of Access (Art. 15 GDPR): Request confirmation and a copy of any personal data held about you.
• Right to Rectification (Art. 16 GDPR): Request correction of inaccurate or incomplete data.
• Right to Erasure (Art. 17 GDPR): Request deletion of your data when retention is no longer lawful or necessary.
• Right to Restriction of Processing (Art. 18 GDPR): Request limitation of processing under certain statutory conditions.
• Right to Data Portability (Art. 20 GDPR): Request that your data be provided in a structured, machine-readable format.
• Right to Object (Art. 21 GDPR): Object at any time to data processing carried out under legitimate interest (Art. 6(1)(f) GDPR).
• Right to Lodge a Complaint (Art. 77 GDPR): You have the right to lodge a complaint with a competent data protection supervisory authority if you believe our data processing violates the GDPR.

10. Contact Us

For any questions or requests concerning this Privacy Policy or your personal data, please contact us at:

ICRS Scientific Committee
Email: [email protected]